Part Time Executive Coordinator
The Executive Coordinator provides comprehensive administrative support to the President & CEO, including managing calendar, handling correspondence, coordinating events, maintaining employee files, and assisting with basic administrative tasks — all while contributing to the overall success of the organization and representing it with professionalism in the community.
Essential Duties & ResponsibilitiesAdministrative Support
- Assist in calendar management for President & CEO (resolving conflicts, scheduling/rescheduling, and planning).
- Manage office/kitchen supplies, business cards, nametags, and office equipment.
- Submit mileage and expense check requests for President & CEO.
- Process incoming deposits and donations with daily mail.
- Assist with donor data entry.
- Manage coordination of staff birthdays, anniversaries, and appreciation events.
- Assist with research, compiling data, and creating presentations.
- Provide administrative support to the Executive Leadership team as needed.
Board of Directors
- Keep updated Board of Directors list and contact information.
- Serve as point of contact for Board of Directors.
- Coordinate and distribute Board packets including agendas, reports, and other materials, and prepare Board notebooks for meetings.
- Oversee setup and breakdown for Board and all other Executive meetings, including arranging meals/locations.
Coordinate Events as Assigned
- Maintain list of community and faith partners.
- Plan/coordinate annual meeting.
- Coordinate Board and staff retreats.
- Coordinate other events as assigned.
- Coordinate and assist in department/organizational events.
Stewardship & Community Representation
- Serve as an ambassador for the organization at community functions, outreach events, and donor/partner engagements, ensuring professionalism and alignment with the organization’s mission and values, as needed.
- Assist in tracking donor and partner engagement activities, preparing correspondence, and ensuring timely follow-up communications.
- Help maintain positive community relations by fostering meaningful connections and sharing the impact of the organization’s programs and services.
- Other Duties as Assigned
Physical Demands and Work Environment
Requires ability to stand and/or sit for long periods of time, walking, standing, bending, squatting, pulling, and pushing; ability to lift and carry items up to 30 pounds.
The Executive Coordinator provides comprehensive administrative support to the President & CEO, including managing calendar, handling correspondence, coordinating events, maintaining employee files, and assisting with basic administrative tasks — all while contributing to the overall success of the organization and representing it with professionalism in the community.
Essential Duties & ResponsibilitiesAdministrative Support
- Assist in calendar management for President & CEO (resolving conflicts, scheduling/rescheduling, and planning).
- Manage office/kitchen supplies, business cards, nametags, and office equipment.
- Submit mileage and expense check requests for President & CEO.
- Process incoming deposits and donations with daily mail.
- Assist with donor data entry.
- Manage coordination of staff birthdays, anniversaries, and appreciation events.
- Assist with research, compiling data, and creating presentations.
- Provide administrative support to the Executive Leadership team as needed.
Board of Directors
- Keep updated Board of Directors list and contact information.
- Serve as point of contact for Board of Directors.
- Coordinate and distribute Board packets including agendas, reports, and other materials, and prepare Board notebooks for meetings.
- Oversee setup and breakdown for Board and all other Executive meetings, including arranging meals/locations.
Coordinate Events as Assigned
- Maintain list of community and faith partners.
- Plan/coordinate annual meeting.
- Coordinate Board and staff retreats.
- Coordinate other events as assigned.
- Coordinate and assist in department/organizational events.
Stewardship & Community Representation
- Serve as an ambassador for the organization at community functions, outreach events, and donor/partner engagements, ensuring professionalism and alignment with the organization’s mission and values, as needed.
- Assist in tracking donor and partner engagement activities, preparing correspondence, and ensuring timely follow-up communications.
- Help maintain positive community relations by fostering meaningful connections and sharing the impact of the organization’s programs and services.
- Other Duties as Assigned
Physical Demands and Work Environment
Requires ability to stand and/or sit for long periods of time, walking, standing, bending, squatting, pulling, and pushing; ability to lift and carry items up to 30 pounds.
