Administrative Assistant (Mark W. Todd Architects)

Administrative Assistant 

8:00am-5:00pm in office opportunity, with a wonderful team, located near Lake Front & Six Pines in The Woodlands, TX!

Job description
Knowledge, Skills, & Abilities

· Excellent interpersonal skills

· Excellent attitude and an extraordinary client service orientation

· A genuine interest in serving and caring for others

· Excellent organizational and time management skills

· A creative mind and a self-starter

· An ability to handle multiple tasks and operate within tight deadlines

· Excellent phone skills, friendly and helpful in all interactions on the phone

· Professional presentation

Phone/Customer Service

· Arrive to work on time prepared

· Greets clients and prospective clients in a friendly and sincere manner, making them feel comfortable during their visit and leave a positive impact

· Handles incoming phone calls in a prompt, friendly and professional manner

· Direct incoming calls to appropriate Team Members

· Screen calls to protect all Team Members time

Printing

· Assist all Team members/Builders and Clients as requested in making prints

· Prepare copies of sketches for upcoming meeting of the day

· Keep accurate accounts of prints to be billed

· Keep accurate account of number of printers per clients’ contract

Computer

· Frequently check emails and information page emails and promptly respond

· Input and maintain accurate client information in Share Point

· Access

· Word

· Excel

· PowerPoint

· Adobe PDF

· Quick Books

General Office Duties

· Support and assist Team Members throughout the day to ensure flow of daily schedule

· Maintain and update schedule daily

· Keep conference rooms and front office clean, organized, and prepared for the next meeting

· Obtain information needed for projects as requested by team members/clients

· Establish, maintain, and retrieve files as requested

· Keep kitchen stocked with supplies

· Take trash out daily

· Keep refrigerator stocked with complimentary drinks for clients

· Coordinate holiday parties/corporate events